Tally Prime is designed to help users perform accounting and business management tasks quickly and efficiently. One of the best ways to improve productivity in Tally Prime is by using shortcut keys. Instead of navigating through multiple menus with a mouse, users can perform tasks instantly using keyboard shortcuts.
Whether you are a student, accountant, business owner, or finance professional, learning Tally Prime shortcut keys can save significant time and improve accuracy. Regular use of shortcuts helps users work faster, especially when handling large volumes of transactions.
Why Use Shortcut Keys in Tally Prime?
Shortcut keys provide several advantages.
- Faster data entry
- Improved productivity
- Reduced mouse dependency
- Better workflow management
- Time savings during accounting tasks
Professional accountants often rely heavily on keyboard shortcuts to complete daily work efficiently.
Company Management Shortcut Keys
F1 – Select Company
Used to select or switch between companies.
Alt + F1 – Close Company
Used to close the currently open company.
F3 – Company Information
Provides access to company-related options.
Alt + F3 – Company Menu
Used for creating, selecting, altering, splitting, or shutting companies.
These shortcuts help users manage company data effectively.
Accounting Voucher Shortcut Keys
F4 – Contra Voucher
Used for cash and bank transactions.
Examples:
- Cash deposited into bank
- Cash withdrawn from bank
F5 – Payment Voucher
Used to record payments made by the business.
Examples:
- Rent payment
- Electricity bill payment
- Supplier payment
F6 – Receipt Voucher
Used to record money received.
Examples:
- Customer payment
- Interest income
F7 – Journal Voucher
Used for adjustment entries.
Examples:
- Depreciation
- Provisions
- Transfer entries
F8 – Sales Voucher
Used to record sales transactions.
F9 – Purchase Voucher
Used to record purchase transactions.
These voucher shortcuts are among the most frequently used in Tally Prime.
Inventory Voucher Shortcut Keys
Alt + F7 – Stock Journal
Used for stock transfers and inventory adjustments.
Alt + F8 – Delivery Note
Used when goods are delivered to customers.
Alt + F9 – Receipt Note
Used when goods are received from suppliers.
Inventory businesses frequently use these shortcuts.
Report Shortcut Keys
Alt + F1 – Detailed View
Switches between detailed and condensed report views.
F12 – Configure
Used to configure report settings.
Alt + F12 – Filter
Used to apply filters to reports and transactions.
Reports become easier to analyze using these shortcuts.
Master Creation Shortcut Keys
Alt + C
Creates a master record instantly from a voucher screen.
Examples:
- New Ledger
- New Stock Item
- New Cost Center
This is one of the most useful shortcuts in Tally Prime.
Data Management Shortcut Keys
Ctrl + A
Accepts and saves information.
Ctrl + Q
Abandons a form without saving changes.
Esc
Moves back to the previous screen.
These shortcuts help users manage data efficiently.
GST Related Shortcut Keys
While recording GST transactions, many standard voucher shortcuts remain applicable.
Examples include:
- F8 for GST Sales Entry
- F9 for GST Purchase Entry
- F5 for GST Payments
- F6 for GST Receipts
Proper use of these shortcuts improves GST accounting efficiency.
Banking Shortcut Keys
Banking operations often use:
- F4 for Contra Entry
- F5 for Bank Payments
- F6 for Bank Receipts
These shortcuts simplify daily banking transactions.
Navigation Shortcut Keys
Enter
Moves to the next field or confirms a selection.
Backspace
Returns to the previous field.
Page Up
Displays the previous voucher.
Page Down
Displays the next voucher.
Navigation shortcuts improve speed during data entry.
Frequently Used Shortcut Keys
The most commonly used shortcuts by accountants include:
| Shortcut | Function |
|---|---|
| F4 | Contra Voucher |
| F5 | Payment Voucher |
| F6 | Receipt Voucher |
| F7 | Journal Voucher |
| F8 | Sales Voucher |
| F9 | Purchase Voucher |
| Alt + C | Create Master |
| Ctrl + A | Save |
| Esc | Exit Screen |
| F12 | Configure |
These shortcuts are essential for daily accounting work.
Benefits of Learning Shortcut Keys
Using shortcut keys regularly offers several benefits.
Increased Productivity
Tasks can be completed much faster.
Better Accuracy
Less navigation reduces input errors.
Faster Voucher Entry
Transactions can be recorded efficiently.
Improved Professional Skills
Employers value accountants who work quickly and accurately.
Better User Experience
The software becomes easier to operate.
These benefits make shortcut mastery worthwhile.
Tips for Remembering Shortcut Keys
Follow these methods to learn shortcuts faster.
- Practice daily
- Use shortcuts instead of menus
- Create a personal cheat sheet
- Focus on commonly used vouchers first
- Learn one group of shortcuts at a time
Regular practice helps develop speed and confidence.
Common Mistakes
Many beginners:
- Depend too much on the mouse
- Forget frequently used shortcuts
- Use incorrect voucher types
- Avoid practicing keyboard navigation
Consistent usage helps eliminate these mistakes.
Conclusion
Tally Prime shortcut keys are powerful tools that help users work faster, improve productivity, and manage accounting tasks more efficiently. By learning commonly used voucher, company, report, inventory, and navigation shortcuts, users can significantly reduce the time required for daily accounting activities. Mastering shortcut keys is an important step toward becoming a skilled Tally Prime user and improving overall accounting efficiency.
