Cheque Printing is a useful feature in Tally Prime that allows businesses to print professional cheques directly from the software. Instead of writing cheques manually, users can print payee names, amounts, dates, and other details on pre-printed cheque leaves, reducing errors and saving time.
This feature is especially beneficial for businesses that make frequent payments to suppliers, employees, and service providers.
What Is Cheque Printing?
Cheque Printing is the process of printing cheque details directly from Tally Prime onto a cheque issued by a bank.
The printed cheque typically includes:
- Payee Name
- Payment Amount
- Date
- Amount in Words
- Account Details (depending on the cheque format)
This improves accuracy and professionalism.
Why Is Cheque Printing Important?
Cheque Printing helps businesses:
- Reduce manual writing errors
- Save time
- Print professional cheques
- Maintain payment records
- Improve banking accuracy
- Simplify payment processing
It is a valuable feature for organizations that regularly issue cheques.
Requirements Before Printing Cheques
Before printing cheques, ensure:
- A Bank Ledger is created
- Bank details are configured
- Cheque Printing is enabled
- Correct cheque format is selected
These settings ensure successful cheque printing.
Steps to Configure Cheque Printing
Step 1: Open Tally Prime
Launch Tally Prime and select the required company.
Step 2: Open Bank Ledger
Navigate to:
Alter → Ledger
Select the required Bank Ledger.
Step 3: Enable Cheque Printing
Enable the cheque printing option and choose the appropriate cheque format provided by your bank.
Step 4: Save the Bank Ledger
Press:
Ctrl + A
to save the configuration.
The bank account is now ready for cheque printing.
Steps to Print a Cheque
Step 1: Record a Payment Voucher
Open:
Vouchers → Payment Voucher
Enter:
- Bank Ledger
- Payee Ledger
- Amount
- Payment Details
Save the voucher.
Step 2: Open the Print Option
After saving the voucher, choose:
Select:
Cheque Printing
Step 3: Verify Cheque Details
Check:
- Payee Name
- Date
- Amount
- Amount in Words
Ensure all details are correct.
Step 4: Insert the Cheque
Place the cheque correctly in the printer according to the printer’s paper orientation.
Step 5: Print the Cheque
Click:
The cheque will be printed with the entered details.
Example of Cheque Printing
Payee:
ABC Traders
Amount:
₹75,000
Date:
15 July 2026
Payment Mode:
Cheque
Tally Prime prints all payment details automatically.
Supported Cheque Formats
Different banks provide different cheque layouts.
Common examples include:
- HDFC Bank
- ICICI Bank
- State Bank of India (SBI)
- Axis Bank
- Punjab National Bank (PNB)
Select the format that matches your cheque book.
Reports Updated After Cheque Printing
Cheque-related transactions update:
- Payment Register
- Bank Book
- Ledger Reports
- Banking Reports
These reports help track issued cheques.
Benefits of Cheque Printing in Tally Prime
Faster Payment Processing
Multiple cheques can be printed quickly.
Improved Accuracy
Manual writing errors are minimized.
Professional Appearance
Printed cheques look neat and easy to read.
Better Record Keeping
Payment details remain linked with accounting vouchers.
Reduced Administrative Work
Staff spend less time preparing cheques.
These benefits improve banking efficiency.
Common Mistakes During Cheque Printing
Wrong Cheque Format
Printed details may not align correctly.
Incorrect Printer Alignment
Cheque information may print outside the designated fields.
Wrong Payee Name
The cheque may become invalid.
Incorrect Amount
Payment discrepancies may occur.
Always verify cheque details before printing.
Best Practices for Cheque Printing
Follow these recommendations:
- Test printer alignment before first use
- Verify payee names carefully
- Review payment vouchers before printing
- Use the correct cheque format
- Keep printed cheque records for future reference
These practices improve payment accuracy.
Difference Between Cheque Printing and Online Payment
Cheque Printing
A physical cheque is printed and issued.
Online Payment
Funds are transferred electronically through banking channels.
Both methods can be recorded in Tally Prime using the appropriate payment voucher.
Conclusion
Cheque Printing in Tally Prime simplifies business payments by allowing users to print professional cheques directly from the software. It reduces manual errors, saves time, improves payment accuracy, and maintains complete accounting records. By configuring cheque printing correctly, businesses can streamline banking operations and manage cheque payments efficiently.
