How to Generate an e-Way Bill in Tally Prime (2026)

If you’re moving goods worth above the government-notified threshold, you need an e-Way Bill before the goods leave your premises — and Tally Prime can generate this directly from your sales invoice instead of making you re-enter everything on the e-Way Bill portal.

Here’s how to set it up and generate one correctly.

What You Need Before You Start

• Tally Prime installed, with GST already enabled — see our guide on how to create a GST invoice in Tally Prime if you haven’t done this yet
• An e-Way Bill portal login (GSTIN-linked) for your business
• Transporter details (name, ID, and vehicle number) for the shipment, if available at invoice time

Step 1: Enable e-Way Bill in Tally Prime

1. Gateway of Tally, then F11 (Features), then F3 (Statutory & Taxation)
2. Set Enable Goods and Services Tax (GST) to Yes if it isn’t already
3. Set e-Way Bill applicable to Yes
4. Enter the applicable threshold limit for your state (this determines which invoices prompt for e-Way Bill details)
5. Press Ctrl+A to save

Step 2: Add Transport Details While Creating the Invoice

When you create your sales invoice (F8), Tally Prime will show additional fields once the invoice value crosses the threshold you set:

1. Enter the Mode of Transport (Road, Rail, Air, or Ship)
2. Enter the Vehicle Number or Transport Document Number, if known at the time
3. Enter the Distance (in km) for the consignment
4. Complete the rest of the invoice as usual and save with Ctrl+A

If you don’t have transporter details yet, you can still save the invoice and add e-Way Bill details afterward before the goods are dispatched.

Step 3: Generate the e-Way Bill

1. From the saved invoice, go to the e-Way Bill option (Tally Prime shows this directly on the voucher or via the GST reports menu, depending on your release)
2. Tally Prime prepares the e-Way Bill request data in the required JSON format
3. Export this file, or use Tally Prime’s direct connectivity (if configured) to upload it to the e-Way Bill portal
4. The portal returns an e-Way Bill Number (EBN) and a QR code
5. Print the EBN/QR code along with the invoice — the transporter needs to carry this during transit

Step 4: Print the Invoice with e-Way Bill Details

1. Open the saved invoice and press Alt+P to print
2. Press F12 to confirm the e-Way Bill number and QR code are included in the print configuration
3. Print or save as PDF to hand to the transporter

When Is an e-Way Bill Required?

Generally, an e-Way Bill is required when the value of goods being transported crosses the government-notified threshold for your state, for most categories of goods. Thresholds and exempted categories can change, so check the current e-Way Bill portal rules for your state rather than relying on a fixed number — Tally Prime’s configured threshold should be updated whenever rules change.

Common Mistakes to Avoid

• Forgetting to update the threshold limit in Tally Prime after a rule change, so the system doesn’t prompt for e-Way Bill fields when it should
• Entering an incorrect distance, which is a common reason for e-Way Bill rejection or mismatch during transit checks
• Missing or incorrect vehicle number, especially when the vehicle changes after the e-Way Bill was first generated (this requires an update on the portal, not just in Tally Prime)
• Generating the invoice without transport details and forgetting to add them before the goods are dispatched
• Not reprinting the invoice after adding e-Way Bill details, so the transporter carries a copy without the EBN/QR code

FAQs

Does every sales invoice need an e-Way Bill? No — only consignments where the value crosses your state’s notified threshold, with some categories of goods exempted regardless of value. Check current rules for your state.

Can I generate an e-Way Bill for a purchase instead of a sale? Yes, e-Way Bills apply to the movement of goods generally, which can include inward movement (purchases) as well, depending on who is responsible for transport.

What happens if the vehicle number changes after I’ve generated the e-Way Bill? You need to update the vehicle number on the e-Way Bill portal itself — Tally Prime is used to generate the original request, but updates to an already-issued e-Way Bill happen on the portal.

Can Tally Prime generate e-Way Bills automatically without manual upload? Depending on your Tally Prime release and configuration, direct portal connectivity may be available, removing the need to manually upload the JSON file. Check your release notes for the current integration method.

Is e-Way Bill the same as e-Invoicing? No. e-Invoicing relates to reporting your invoice to the GST Invoice Registration Portal for an IRN and QR code. e-Way Bill relates specifically to the movement/transport of goods. Some invoices need both, some need only one, depending on value and applicability.